| • | Choose PDF document output format from the Options|Configuration dialog (f8) then click the Options... button on the 'General' page, or
Choose PDF document format from the File|Export dialog Ctrl E) – see PDF document file export – then click PDF options... |
| • | Click Apply to accept the 'Options' page configuration.
 EscapeE resumes displaying the 'General' page or
the Export dialog. |
| 1. | In the 'PDF options' panel: |
| o | Select Combine text strings together to store text as longer phrases to improve searching, see Text options. |
| o | Select render as graphic or render all but text as graphic, see Text options. |
| o | Select include TrueType fonts to embed any TrueType font, downloaded in the original PCL file, in the exported PDF file. See Notes below. |
| o | The omit blank pages option may be ticked as required – for example when exporting a document which is to be viewed on screen (not printed) from a duplex original. |
| 2. | To reduce the size of the exported PDF file, you may specify when to substitute fonts in the original document and 'Use standard Adobe fonts' instead. (See also General Ignore download font options.) |
| o | If you choose to replace bitmap fonts, TrueType fonts or always, ensure that such fonts in the document are using the Windows character set, otherwise characters may be wrongly attributed. See also About symbol sets. |
| o | The if substitute font given option will only omit the download font if it is recognized as having a known substitute, so is more reliable: see also Substitute fonts. |
| 3. | To restrict the capabilities for general users select one of the 'Do not allow' options: |
| o | Adding or changing notes and form fields |
| o | Selecting text and graphics. |
| 4. | PDFs may be generated with restricted access. You may either: |
| o | Enter one password to Open the document and enter another password to enable administrators to change Security options.
Warning: curly brackets, { and }, will be interpreted as introducing a field name (see Special fields in composed strings), so to incorporate these characters in the password you must substitute the two character sequences _{ and _} respectively.
Or: |
| 5. | Set the 'Resolution' for line drawing and images and for text positioning: 300dpi or 600dpi. |
| 6. | Depending on the way opaque and transparent elements have been layered in a document (e.g. shading), it may be advisable to select graphic elements first or keep original element order; see Text options. |
| 7. | Tick Export PJL comments to include any PJL comments and JOB commands in the output. |
| 8. | If the document contains embedded TrueType fonts, you may opt to Subset TrueType fonts, see Notes below. |
| 9. | To assemble a list of fields to be used as a 'Table of Contents' for the document, click the Contents... button: see PDF Table of Contents. |
In addition, when you have finished setting up the options, you may also choose to create a Shortcut icon that uses all the options you have set by clicking Shortcut... (see Shortcuts - the easy way to construct a command line) or click the Save button to retain these settings after you close the program.
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Notes
Double-byte fonts, such as currency symbols, Chinese characters and box-drawing characters, are rendered as graphics.
When exporting to PDF, you may opt to include TrueType fonts that have been downloaded in the original PCL file. If this box is not checked then by default such fonts are converted to bitmap fonts. Using TrueType (i.e. scalable outline) fonts usually results in better appearance than bitmapped fonts, but may have adverse effects on the file size if only a few characters from a font are used. Checking Subset TrueType fonts may reduce file-sizes considerably in such cases: only the characters actually used in the document are embedded, rather than all of them. For example, a document in English containing an Ω character would not need to export the entire Greek alphabet. The corresponding command line option is /TTSUBSET.
There is a command-line option to specify the password for PDF input independent of the one for output: see /PDFREADPASS.
Links
Special fields for PDF export
PDF document file export
More options for PDF export
