Media trays may be identified by number, name or attribute, depending on the printer's language and sophistication. See PCL export options, AFP export options, PS export options for detail on configuring for specific formats. See Setting field actions if the print-run requires different trays and/or bins to be selected during the run.
A PCL file will specify the media that it expects the whole document to be printed on as a type number (see PCL tray numbers). Selecting Print... from the File menu runs the Windows printer-driver; this needs to engage a tray on whichever output Printer has been selected. This is specified using a different type number (see Windows driver numbers). A PostScript file, on the other hand, will provide a list of paper attributes and expect to find a matching tray; it can all get very complicated. Configuring a media definition creates an association between human-readable tray-descriptions and tray-numbers, simplifying the printing set-up.
If a tray has been defined already, its number will be entered in the Tray number for... edit-box automatically. You may:
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See also Direct printing.
Links
Configuring the printer defaults
Standard paper and envelope sizes