A job may require several documents to be generated from each data record: for example, an invoice and a delivery note. You may be set up these extra documents in the 'Mail merge options' dialog.
| 1. | Set up the first document in the Mail merge wizard then click Advanced. The 'Mail merge options' dialog is displayed. |
| 2. | Select the printing mode for the document from the drop-down list: |
| o | LONG – Long-edge binding duplex |
| o | SHORT – Short-edge binding duplex |
| 3. | With 'Copy 1' tabbed page on view, select the Paper to be used from the drop-down list (see Paper types). |
| 4. | Select the Orientation of the paper from the drop-down list: |
| o | P – Portrait (the default) or |
| o | I – Inverse (portrait rotated 180°) or |
| o | J – Journal (landscape rotated 180°). |
| 5. | Enter the number of the Input tray to be used. |
| 6. | Enter the number of the Output bin to be used. |
| 7. | Enter, or Browse to select, the file containing the letter or text for this page in the Front overlay edit-box. |
| o | If duplex ('long' or 'short', see above) is configured, enter (or Browse to select) the file containing the letter or text for this page in the Back overlay edit-box. |
| 8. | If another document is required for the job, click New copy tab. A new document set-up is shown as 'Copy 2' and another 'New copy' tab appears. Repeat the steps above to set up the new document. |
Tip: click Delete copy to remove any unwanted "copies"; click the last tab to add a 'New copy' tab.
Links
Editing a Mail merge file
